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Home › Tools › Travel & Expense
Finance & Operations

Travel & Expense

Digital travel requests, expense submissions, and reimbursements — from any device, in any location.

1 day
avg approval
100%
digital submissions
2 days
avg reimbursement
5 levels
approval depth
What's included

Everything you need,
nothing you don't.

1 day
approval
Travel Planning
Travel requests submitted and approved digitally with full trail.
100%
paperless
Expense Claims
Submit and verify expense claims digitally — no receipts lost.
2 days
reimbursement
Reimbursements
Faster reimbursements with complete transparency.
5 levels
depth
Multi-Level Approvals
Configure approval chains with full audit trail per your policy.
Policy
auto-enforced
Travel Policy Engine
Budget limits, booking class rules, and approval chains configured once — enforced on every request.
100%
paperless
Receipt Management
Employees photo-capture receipts on mobile. Attached to the claim instantly. No physical submission needed.
Live
spend tracking
Travel Spend Dashboard
Real-time view of travel spend by employee, department, or project. No end-of-month surprises.
Instant
GST capture
GST Invoice Capture
Business travel GST automatically captured and categorised for input tax credit claims.
Before vs after

See the difference it makes.

Without NavoraHR
✗Travel requests on paper or email, lost frequently
✗Receipts collected in envelopes and lost
✗Reimbursements taking 3–4 weeks to process
✗No visibility into company travel spend
With NavoraHR
✓Travel requests approved in 1 day digitally
✓All expenses submitted digitally, nothing lost
✓Reimbursements processed in 2 days
✓Full spend visibility with real-time reporting
Inside the product

Everything you need, exactly where you expect it.

Every travel request, expense claim, and reimbursement in one dashboard. Finance gets full spend visibility. Employees get fast reimbursements. Approvers get a single queue. Everyone wins.

NavoraHR · Travel & Expense
₹12.4k
Month spend
3
Pending approval
₹3.2k
To reimburse
Recent claims
Mumbai → Delhi · Aryan K.
Flight + hotel · ₹18,400
Approved
Client dinner · Sara M.
Entertainment · ₹4,200
Pending
How it works

Up and running in under a day.

01
Submit request
Employee submits travel request or expense claim digitally. Receipts uploaded from phone instantly.
02
Auto-routes for approval
Request routes to the right approvers based on your configured policy. Reminders sent automatically.
03
Approved digitally
Approvers review and approve from anywhere. Full chain tracked with timestamps.
04
Reimbursed fast
Approved claims flow into payroll for reimbursement. Processed in 2 days, not 3 weeks.
Built for every team size

Works for 10 people.
Scales to 10,000.

Field sales teams
Frequent travel and entertainment claims
Mobile-first expense submission means your sales team never loses a receipt again. Reimbursements arrive in 2 days.
Professional services firms
Multi-level approval on client expenses
Configure approval chains that match your billing structure. Every expense tracked, audited, and reimbursed correctly.
Corporate travel programmes
Policy compliance on every booking
Set spend limits, preferred vendors, and approval requirements. Every request checked against policy automatically.
Compliance coverage

Travel & expense compliance without the paperwork.

Expense claims, reimbursements, and travel advances are governed by tax rules and company policy. NavoraHR enforces both automatically.

Income Tax
HRA & conveyance exemptions
Travel and conveyance reimbursements structured to maximise tax exemptions under Section 10 of the Income Tax Act. Processed within legal limits automatically.
Income Tax
GST input credit on expenses
GST details captured on expense claims to enable input tax credit recovery. Vendor GST numbers validated before reimbursement is processed.
Labour Law
Reimbursement within statutory timelines
Expense reimbursements processed within the timeframes required under applicable wage payment rules. Late payment risks eliminated.
Income Tax
LTA claim documentation
Leave Travel Allowance claims documented with travel proof. LTA exemption applied correctly within the 4-year block period as per Income Tax rules.
Audit
Multi-level approval audit trail
Every travel request and expense claim carries a full approval chain with timestamps. Ready for internal audit or tax authority scrutiny at any time.
Companies Act
Director & senior management travel
Travel expenses for directors and senior management documented with board-approved policy compliance — supporting Companies Act disclosure requirements.
Common questions

Everything you need to know.

Can employees submit expenses from their phone?
Yes. The mobile app lets employees photograph receipts and submit claims instantly. No paper, no envelopes, no waiting.
How many approval levels can I configure?
Up to 5 levels of approval with conditional routing based on amount, department, or expense type.
Does it integrate with payroll?
Yes. Approved reimbursements flow directly into the next payroll run. No manual processing required.
Can I set spend policies?
Yes. Configure maximum amounts per category, required approval levels, and preferred vendors. All enforced automatically.
Connects with

Works better together.

Travel & Expense connects seamlessly with these other NavoraHR modules. Data flows automatically — no manual syncing, no duplicate entry.

Payroll
HRMS
Employee Self Service
Mobile App
Expenses approved in a day. Reimbursed in two.
No more lost receipts. No more 3-week waits.
Book a Free Demo → See all features