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Document Automation

Letter Management

Generate, send, and store every HR letter in seconds — offer letters, certificates, NOCs, and more.

1 click
per letter
500+
letters per run
∞
template variants
100%
audit-ready
What’s included

Everything you need,
nothing you don’t.

1 click
per letter
Instant Generation
Offer letters, certs, NOCs — generated instantly from templates.
500+
per run
Bulk Generation
Send appraisal letters to your entire company in one click.
∞
variants
Custom Templates
Design templates with dynamic fields — brand-consistent always.
100%
audit-ready
Secure Storage
All letters stored securely with access controls and audit logs.
100+
templates
Template Library
Pre-built templates for offer, confirmation, increment, experience, relieving, and more — ready to use.
e-Sign
built in
Digital Signatures
Send letters for digital signature directly from NavoraHR. Signed copies auto-stored in the employee file.
500+
per run
Bulk Letter Generation
Generate letters for your entire workforce in one run. Mail-merged with each employee’s correct details.
100%
audit-ready
Letter Audit Trail
Every letter generated, sent, and signed is logged with timestamps. Ready for any HR or legal audit.
See it live

Any letter, personalised in a click.

Pick a template — it fills itself from the employee record (highlighted values), then e-sign and issue. Try switching templates.

Letter studiogoverned templates
Offer letter
Appraisal letter
Transfer letter
Experience letter
Relieving letter
Confirmation letter
Offer of Employment

Dear Riya Mehta, we are delighted to offer you the position of Frontend Engineer at NavoraHR, with an annual CTC of ₹18,00,000.

Your expected date of joining is 1 Nov 2026, reporting to Kavya Menon.

SIGNED
Highlighted values pull live from the employee record.
Merge fields

Type once, correct everywhere.

Placeholders map straight to the employee record — no copy-paste, no wrong names, never last year’s salary by mistake.

Employee name
{{full_name}}
Designation
{{job_title}}
Annual CTC
{{ctc}}
Date of joining
{{date_of_joining}}
Reporting manager
{{reports_to}}
Work location
{{work_location}}
What you can issue

A letter for every moment.

A governed library that stays on-brand and legally sound — tap any type to see what it auto-fills.

Offer letter
Sent the moment a candidate is selected
Auto-fills name, role, CTC, joining date and reporting manager from the offer.
Appraisal letter
Issued at appraisal-cycle close
Pulls the revised CTC, rating and effective date straight from the review.
Transfer letter
For a location or role move
Fills the new location, role and reporting line automatically.
Experience letter
On exit
Computes tenure and designation from the employee record.
Relieving letter
On final clearance
Confirms the last working day once all dues are cleared.
Confirmation letter
Post-probation
Fills the role and confirmation date on completion of probation.
Generate to issued

Picked, personalised, posted.

Choose a template and it fills, routes for signature, and lands in the employee’s file — every step on record.

Drafted
Merged
E-signed
Delivered
Filed
Who it’s for

For HR and recipients alike.

HR stops drafting; employees get correct letters, fast.

For HR
A click, not hours
Turn drafting into a click, with wording that stays compliant.
For managers
No waiting
Approvals routed automatically, so letters go out on time.
For recipients
Accurate
Professional letters delivered and filed the moment they’re signed.
For HR

The end of copy-paste.

Minutesnot days
Draft by handDays
Pick a templateMinutes
Speed

Any letter, in minutes.

Choose a template and it fills itself from the employee record.

TemplatesAuto-fill
0wrong details
Copy-paste errorsFrequent
Merged liveCorrect
Accuracy

Right name, right number, always.

Data pulled straight from the record — never last year’s salary.

Live mergeNo typos
Instantdelivery
Print and courierSlow
Sent to inboxInstant
Convenience

Signed and delivered, digitally.

Letters e-signed and dropped into the employee’s inbox and file.

E-signTo inbox
Anyletter
Limited formatsFew
Full libraryMany
Range

Whatever you need to issue.

Offer, appraisal, transfer, experience — one governed library.

LibraryOn-brand
Onrecord
Filed in foldersLost
Auto-filedFound
Order

Every letter, kept.

Issued letters are archived against the profile automatically.

Auto-fileSearchable
For recipients

Sign in seconds.

90%less drafting
Write each oneHours
GenerateMinutes
Efficiency

Stop drafting from scratch.

Templates plus merge fields turn hours of typing into a click.

Merge fieldsOne click
100%on-brand
Everyone’s own versionMessy
Governed templatesConsistent
Consistency

Every letter, on message.

Approved wording and branding, locked so nothing goes off-script.

GovernedLocked
Legallysound
Ad-hoc clausesRisky
Vetted languageSafe
Compliance

Wording you can trust.

Clauses reviewed once and reused everywhere — no legal drift.

VettedReusable
Lockedafter issue
Editable laterUnsafe
ImmutableSealed
Integrity

No edits after signing.

Once issued, a letter is sealed and traceable — tamper-proof.

ImmutableTraceable
Fulltrail
Who sent what?Unknown
Every issue loggedClear
Governance

A record of everything sent.

Who generated, approved and issued each letter, retained for audit.

LoggedRetained
Compliance coverage

Every letter legally sound, every time.

HR letters are legal documents. NavoraHR ensures every letter — offer, increment, termination, or certificate — meets the required legal standards.

Contract Law
Legally valid offer letters
Offer letters include all elements required for a legally binding employment contract — compensation, role, notice period, start date, and confidentiality terms.
IT Act 2000
Digitally signed documents
Letters issued with digital acknowledgement are legally valid under the Information Technology Act 2000. No wet signature required for enforceability.
Labour Law
Termination & show-cause letters
Termination letters follow natural justice principles — show-cause notice, response period, and findings documented — protecting against wrongful termination claims.
Income Tax
Salary revision & increment letters
Increment letters serve as contractual amendments to compensation. Stored permanently and linked to payroll for a complete salary history audit trail.
PF & ESI
Experience & service certificates
Experience certificates include employment period, designation, and departure reason — meeting the format expected by EPFO, ESIC, and background verifiers.
Data Privacy
Secure letter storage & access control
All letters stored securely with access restricted by role. Employees access only their own documents. Full access log maintained for audit purposes.
Common questions

Everything you need to know.

Can we use our own templates?
Yes — bring your templates and NavoraHR auto-fills them from the employee record.
Is e-signing included?
Yes — send any letter to sign and get it back legally in minutes.
Where are issued letters kept?
Stored, searchable and linked to each employee record for instant retrieval.
Connects with

Works better together.

Letters pulls from HRMS and powers recruitment, appraisal and exits.

HRMS
Recruitment
Appraisal
Separation
Employee Self Service
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