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Home › Tools › Letter Management
Document Automation

Letter Management

Generate, send, and store every HR letter in seconds — offer letters, certificates, NOCs, and more.

1 click
per letter
500+
letters per run
∞
template variants
100%
audit-ready
What's included

Everything you need,
nothing you don't.

1 click
per letter
Instant Generation
Offer letters, certs, NOCs — generated instantly from templates.
500+
per run
Bulk Generation
Send appraisal letters to your entire company in one click.
∞
variants
Custom Templates
Design templates with dynamic fields — brand-consistent always.
100%
audit-ready
Secure Storage
All letters stored securely with access controls and audit logs.
100+
templates
Template Library
Pre-built templates for offer, confirmation, increment, experience, relieving, and more — ready to use.
e-Sign
built in
Digital Signatures
Send letters for digital signature directly from NavoraHR. Signed copies auto-stored in the employee file.
500+
per run
Bulk Letter Generation
Generate letters for your entire workforce in one run. Mail-merged with each employee's correct details.
100%
audit-ready
Letter Audit Trail
Every letter generated, sent, and signed is logged with timestamps. Ready for any HR or legal audit.
Before vs after

See the difference it makes.

Without NavoraHR
✗HR drafting offer letters manually every time
✗Bulk appraisal letters taking days to prepare
✗Inconsistent formatting across document types
✗Letters stored in email attachments, hard to find
With NavoraHR
✓Any letter generated in one click from templates
✓500 appraisal letters sent in under a minute
✓Every letter brand-consistent, no manual formatting
✓All letters stored, searchable, and audit-ready
Inside the product

Everything you need, exactly where you expect it.

Choose a template, select the employee, and your letter is generated and ready to send in under 30 seconds. Dynamic fields pull data directly from the employee record — name, designation, salary, joining date — no manual entry ever.

NavoraHR · Letter Management
847
Letters this year
23
Templates active
< 1 min
Avg generation
Generate a letter
Offer Letter
Generate →
Salary Certificate
Generate →
Experience Letter
Generate →
How it works

Up and running in under a day.

01
Choose template
Pick from your library of pre-approved letter templates — offer, appraisal, NOC, certificate, and more.
02
Select employee(s)
Choose one employee or your entire company for bulk generation. Dynamic fields fill automatically.
03
Generate instantly
Letters generated in seconds with the correct employee data pulled from NavoraHR automatically.
04
Send and store
Letters sent digitally. Automatically stored in the employee's record. Accessible forever.
Built for every team size

Works for 10 people.
Scales to 10,000.

Active hiring companies
Generating offer letters at scale
Create a new offer letter in under a minute. Consistent branding, correct data, professional format — every single time.
Large HR teams
Annual appraisal letter runs
Send appraisal letters to your entire company in one bulk action. What used to take days now takes under a minute.
Compliance-driven organisations
Document audit trails
Every letter generated is stored with timestamp, generator, and delivery confirmation. Always ready for an audit.
Compliance coverage

Every letter legally sound, every time.

HR letters are legal documents. NavoraHR ensures every letter — offer, increment, termination, or certificate — meets the required legal standards.

Contract Law
Legally valid offer letters
Offer letters include all elements required for a legally binding employment contract — compensation, role, notice period, start date, and confidentiality terms.
IT Act 2000
Digitally signed documents
Letters issued with digital acknowledgement are legally valid under the Information Technology Act 2000. No wet signature required for enforceability.
Labour Law
Termination & show-cause letters
Termination letters follow natural justice principles — show-cause notice, response period, and findings documented — protecting against wrongful termination claims.
Income Tax
Salary revision & increment letters
Increment letters serve as contractual amendments to compensation. Stored permanently and linked to payroll for a complete salary history audit trail.
PF & ESI
Experience & service certificates
Experience certificates include employment period, designation, and departure reason — meeting the format expected by EPFO, ESIC, and background verifiers.
Data Privacy
Secure letter storage & access control
All letters stored securely with access restricted by role. Employees access only their own documents. Full access log maintained for audit purposes.
Common questions

Everything you need to know.

What types of letters can I generate?
Offer letters, appointment letters, salary certificates, experience letters, NOCs, appraisal letters, promotion letters, and any custom type you create.
Can I customise the template design?
Yes. Templates support full formatting — fonts, logos, headers, footers, and dynamic fields. Build once, use forever.
How does bulk generation work?
Select a template, filter the employees you want, and click Generate. All letters are created simultaneously and stored in each employee's record.
Where are the letters stored?
All letters are stored in NavoraHR's secure document vault, linked to the relevant employee record. Searchable, downloadable, and always available.
Connects with

Works better together.

Letter Management connects seamlessly with these other NavoraHR modules. Data flows automatically — no manual syncing, no duplicate entry.

HRMS
E-Recruitment
Appraisal Management
E-Separation
Payroll
Any letter, any employee, in under a minute.
Stop drafting. Start generating.
Book a Free Demo → See all features